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HR Coordinator

Chicago, IL

This is a full-time Temporary to Permanent position. This is a Hybrid role, with 3 days on site and 2 working from home.

Reporting

The Human Resources team manages and coordinates a broad range of deliverables to create the optimal work experience for staff and leaders. Our team is seeking a highly motivated and organized HR Coordinator to join our Human Resources team. In this role, you will support the day-to-day administration of several HR functions. This is a very collaborative role that will work closely with our Human Resources Partners.

Reporting

  • Serve as the point for all HR reporting needs for other departments

  • Serve as lead for pulling data needed for questionnaires from other departments (Client Relations, DDQs, etc.)

  • Serve as lead for Vendor Due Diligence (Compliance)

  • Short-Term Disability Report 

  • Serve as HR lead for newsletter and collaborating cross-functionally for content updates


Benefits

  • Serve as lead to research benefits issues/inquiries with vendors

  • Assist with reconciliations

  • Approve enrollments and send to Payroll


Onboarding

  • Send self-onboarding invitation in Paycom

  • Submit background checks via HireRight

  • Submit FreshService ticket to initiate IT process

  • Send calendar invites for the orientation schedule

  • PAYCOM: Change status from “PREHIRE” to “ACTIVE”

  • PAYCOM: Assign appropriate accrual type to employee profile in Form 6 – Accrual Information

  • Add to HR systems: Lattice, Greenhouse, LinkedIn Learning, & EWM (when available)

  • Complete I-9 verifications

Offboarding

  • Send FreshService ticket to initiate IT offboarding process (include employee’s personal email & home address in Notes for device return)

  • Move employee file folder from ACTVE to TERMINATED files

  • Submit qualifying event form to EBC for COBRA via email

  • Remove from HR systems: Lattice, Greenhouse, LinkedIn Learning, & EWM (when available)

Serve as lead for sending all service award anniversary communication to managers and employees

Assist team with ad-hoc projects as needed

This is a full-time Temporary to Permanent positionThis is a Hybrid role, with 3 days on site and 2 working from home.
 

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