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Benefits Specialist

Chicago, IL

The Benefits Specialist is responsible for the day-to-day management of our client's health and welfare and retirement savings plan benefits. This role will also be the primary administrator for our client’s leave and disability programs. 


  • Administer various benefits programs including medical, dental, vision, disability, life insurance, fsa, commuter benefits and 401(k) plans.
  • Serve as primary liaison for employee questions.
  • Work with benefit vendors to quickly resolve issues.
  • Manage all aspects of leave of absence and disability programs including providing policy information to employees, working closely with our third-party administrator, collaborating with HR Business Partners, providing timely pay updates to our Payroll team, creating benefit premium invoices and monitoring cases.
  • Assure accuracy/reconciliation of premium invoices and coordinating payments through Accounting.
  • Monitor online benefit enrollments and changes, auditing as necessary.
  • Participate in the annual renewal process and strategy. 
  • Assist with the Open Enrollment process including development of materials, communications, system testing and auditing.
  • Assist with ensuring all benefit plan compliance requirements are met including testing, auditing, Form 5500 filings, required notices and 1095-C reporting/filing.
  • Partner with our internal Culture and Community team on wellness initiatives and other benefits-related events.
  • Develop and oversee communication of benefits and educational opportunities throughout the year including quarterly 401(k) sessions.
  • Manage all Workers Compensation claims and oversee OSHA filings.


  • Bachelor’s degree in human resources, business or related field
  • 3+ years direct benefit administration experience
  • Proficient in Excel
  • Experience in UltiPro/UKG preferred
  • Strong working knowledge of FMLA, ADA, Workers’ Compensation, Affordable Health Care Act and federal and state laws regarding benefits (e.g. ERISA, Sec. 125, COBRA etc.)
  • Ability to manage multiple critical, time-sensitive projects simultaneously in a fast-paced environment
  • Strong communication and organizational skills

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Payroll Manager

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